Health & Safety Plan

Outdoor Education Adventures is dedicated to the health and safety of our campers, their families, and our staff. It is with great care and consideration that we have developed this communicable disease action plan to help us maintain the highest standards for health and safety practices during our programs. This plan meets the requirements in the “Health and Safety Guidelines for Child Care and Early Education Operating During COVID-19”. The creation of this document was guided by recommendations from the Centers for Disease Control (CDC), The American Camp Association (ACA), and the Oregon Health Authority and Oregon Department of Education’s Health & Safety Guidelines.

We will continually monitor recommendations made by health authorities and government officials and will update our protocols as needed.

Prior to Camp

Staff will be asked to monitor their health and parents/legal guardians will be asked to monitor the health of their child/children in the weeks and days leading up to camp and to stay home if they or anyone in their household are experiencing signs of illness with loss of taste or smell, unusual cough, shortness of breath, or fever.

In addition, we ask that parents/legal guardians discuss with their child/children appropriate behaviors for preventing the spread of disease, including:

  • Proper hand washing
  • Maintaining physical distance
  • Covering coughs and sneezes
  • Wearing a face covering that properly fits over their mouth and nose whenever they are in close proximity of other people
  • Requirements for Drop-Off & Pick-Up
  • Parents or caregivers are required to wear a face covering during drop-off and pick-up.
  • Parents or caregivers are required to maintain physical distancing from other families, campers, and camp staff during drop-off and pick-up.
  • Any writing utensils used during drop-off will be disinfected before being used by another individual. The use of these shared items will be reduced or eliminated as much as possible.

Requirements for Daily Health Check

OEA staff will be required to wear face coverings and will conduct a daily health check for all children, staff, or other persons entering into the program.

Designated staff will ask if the individual has been checked for fever. If verbal certification is provided from the parent/caregiver/individual or the child (if old enough to answer the questions) a note will be made in the daily health log. If the individual has not been checked for fever OEA staff will check using a thermometer. If a child or other individual coming into contact with a stable group has a temperature of 100.4 Fahrenheit or over, they will be excluded.

Staff members will self-screen and attest to their temperature on a daily basis.

Designated staff will ask all entering adults and children (or, if the child is not able to reliably answer, the adult dropping them off) the following required questions:

Has the adult or child been exposed to a person with a positive case of COVID-19 in the past 14 days?

    • If so, was the exposure during the time from 2 days before until 10 days after the person with COVID-19 started having symptoms? (This is the time they would have been infectious.)
    • If the person with COVID-19 never had symptoms, the time period of 2 days before the test was taken until 10 days after as the infectious period will be used to determine if participation will be allowed.

Has the adult or child been exposed to a person with a presumptive case of COVID-19 in the past 14 days?

    • If so, was the exposure during the time from 2 days before until 10 days after the person with presumptive COVID-19 started having symptoms? (This is the time they would have been infectious.)
      • A “presumptive” case means the person was exposed to someone with COVID-19 and the presumptive adult or child showed symptoms in the past 10 days. If the answer to either question 1 or 2 was yes, the child or adult must quarantine for 10 days. The 10-day quarantine starts on the day that child or adult last had contact with the COVID-19 case. The 10-day quarantine could be shortened to 7 days if: The person takes a COVID-19 test between days 5 and 7 of their quarantine period, AND is asymptomatic, AND The COVID-19 test comes back negative.

Is the adult or child experiencing new loss of taste or smell, unusual cough, shortness of breath, or fever? “Unusual cough” means something not normal for this person (e.g., allergies, asthma).

    • If yes to question 3, the individual will be excluded from the program for at least 10 days, and must be symptom-free for at least 24 hours.
    • If a negative COVID-19 test was taken before the 10 days is up, they can return once they have been symptom-free for 24 hours.
      • With regard to people who only have a fever (without any cough or difficulty breathing), if the person has been checked by a medical professional and is cleared, they can remain in or return to the program following the documented direction of the medical professional and fever-free for at least 24 hours.
      • If your child is exhibiting other symptoms of illness including but not limited to diarrhea, vomiting, headache with a stiff neck, “pink eye,” rash, etc. your child may be sent home. The child may return 24 hours after symptoms resolve (48 hours for vomiting or diarrhea), or with approval from a doctor or other medical professional.

Requirements for Recordkeeping

Daily logs will be completed by camp staff for each stable group and will be retained for 2 years. The following information will be collected:

  • Child name
  • Drop off/pick up time
  • Adult completing both drop off/ pick up
  • Adult emergency contact information
  • All staff that interact with stable group of children (including floater staff)

Requirements for Family Engagement

Families will be informed of the requirements for operating during COVID-19, how programs are operating differently during this time, and any other program policies specific to COVID-19.

  • Families will receive an email prior to the start of all programs which will inform them of program operations and policies.
  • This document will be available at all on time on our website

Requirements for Group Size & Stable Groups

  • Children will be assigned and kept in stable groups with the same assigned adults.
  • Stable group sizes of no more than 20 campers will be maintained during each OEA program.
  • A new child may be added or moved to a different stable group if it is a permanent change.
  • Staff will be required to practice physical distancing (i.e. six feet) at all times with adults, as well as other staff who are not usually with the same stable group.
  • Staff assigned to a stable group will be required to practice physical distancing with children from other stable groups and take precautions to ensure children do the same.
  • Staff and children are not required to physically distance from adults or children within their stable group.
  • Outdoor programs will be held in areas which allow stable groups to be kept apart with adequate space as stated in “Health and Safety Guidelines for Child Care and Early Education Operating During COVID-19”.
  • No OEA program will serve more than 250 children.
  • A camper to staff ratio of maximum 8 to minimum 1 will be maintained at all programs.

Requirements for Personal Protective Equipment (PPE)

All staff, contractors, other service providers, or visitors or volunteers who are working with or will be working in the same area as program participants will be required to wear a face covering.

  • Face coverings must follow CDC guidelines:
  • Exceptions will be made only for providers and staff if they have a medical condition or disability, as documented by their doctor’s order, which prevents them from wearing a face covering.

All adults and children who are in grades Kindergarten and up will be required to wear a face covering when indoors at all times and when outside if six feet of physical distance cannot be maintained.

  • Face coverings and face shields must follow CDC guidelines:

Children between two years of age and Kindergarten can wear a face covering if:

  • requested by the parent/guardian, the face covering fits the child’s face measurements, and the child is able to remove the face covering themselves without assistance.

If a child removes a face covering, or demonstrates a need to remove the face covering for a short-period of time, staff will:

  • Supervise the child to maintain six feet or more of physical distancing from all adults and children while the face covering is removed,
  • Show the child how to effectively wear a face covering, if needed, and guide the child to re-engage in safely wearing a face shield or face covering.
  • Children will not be disciplined for the inability to safely wear a face covering.

Children in grades Kindergarten and up will be allowed to not wear a face covering, if they:

  • Have a medical condition that makes it difficult for them to breathe with a face covering, as documented by their doctor’s order,
  • Experience a disability that prevents them from wearing a face covering, as documented by their doctor’s order, or
  • Are unable to remove the face covering independently, or are sleeping.

Staff and children will be asked to provide their own face coverings each day.

  • If they are unable to provide their own or forget one, OEA staff will provide a disposable face covering to be worn only once.

Requirements for Daily Activities

Activities will be held outdoors as much as possible. Physical distancing will be maintained during all activities to the extent possible.

The use of shared high-touch equipment will be limited. If sharing occurs, children will wash their hands with soap and water or use hand sanitizer at the end of the activity and prior to starting a new activity.

Equipment and supplies will be designated to stable groups, if feasible. If sharing needs to occur between stable groups the equipment and supplies will be cleaned and sanitized between uses.

Seating will be arranged to increase spacing and physical distancing.

All equipment and supplies will be cleaned and sanitized between uses.

Requirements for Handwashing & General Hygiene

Staff and children will be required to wash hands for at least 20 seconds (hand sanitizer with alcohol content between 60-95% will be allowed when access to hand washing is not accessible, such as when group are out in the field and away from facilities):

  • Before and after eating and/or preparing food.
  • Before and after administering medication.
  • Before and after putting on or taking off a face covering.
  • After toileting or assisting with toileting.
  • After wiping a nose, coughing, or sneezing.
  • After coming in from outside.
  • If staff are moving between stable groups.
  • After sharing learning materials.

Handwashing materials will be easily accessible to each stable group.

Hand sanitizer will be stored out of reach of children when not in use.

Requirements for Food & Nutrition

All meal and snack times will be supervised to prevent children from sharing and/or touching each other’s food.

Children will not serve themselves from communal dishes. Any food provided by OEA staff will be served by one staff member.

Requirements for Responding to Possible and Confirmed Cases of COVID-19

Decisions about required closure will be made in conjunction with Early Learning Division staff and the local public health authority.

In addition to Oregon laws prohibiting discrimination, OEA will not refuse to enroll a child in the program based on a belief that the child is more susceptible to contracting COVID-19 due to the child’s or parent’s occupation, race, ethnicity, geographic location, disability, or pre-existing health condition.

If anyone in a stable group or who has contact with a stable group, including household members within a family, is diagnosed with COVID-19, OEA staff will immediately notify program directors. OEA program directors will notify the local public health authority and the Office of Child Care.

  • Yamhill County Health and Human Services Contact Sheet
  • Yamhill County Public health office: (503) 434-7525; email:

In coordination with the local public health authority OEA will communicate with all families and other individuals who have been in the facility in the past 14 days about the confirmed case.

OEA staff will ensure, in the event of a confirmed case of COVID-19 in a facility, all children and staff in the stable cohort–and anyone who came in contact with the group–do not come to the program and are informed about the need to be quarantined at home for 14 days.

Staff Training

All staff will review this Health & Safety Plan, which outline:

  • The need to stay home if staff know they have been exposed (e.g., by a household member) to COVID-19 within the preceding 14 days.
  • Managing the camp space, campers, and activities to minimize the spread of disease, as outlined in this document.
  • When and how to use face masks.
  • The importance of vigilantly monitoring their health for symptoms associated with COVID-19 and other infectious diseases and staying home if they are showing any.

Requirements for COVID-19 Health and Safety Plan

Each child care facility must continue to monitor its “COVID-19 Health and Safety Plan” throughout the year and update as needed. All revisions must be shared with all families and staff and posted in an easily visible area.

Refunds in the Case of Illness or Communicable Disease Outbreak

Should a camper be identified as being ill with an infectious disease or have a potential case due to exposure, OEA will issue a 75% refund for the remaining full days.

If families cancel their registration out of caution because of a detection of a communicable disease in another camper, a 35% refund will be issued for the remaining full days.

Note that we will be monitoring the health of staff and campers, as stated in this Plan, and will cancel camp if there is a threat to the health and safety of participants and/or if guidance from the Public Health Authorities states that cancelling camp is necessary.

If camp is cancelled due to an outbreak of a communicable disease either in camp or in the community, or because of state mandate, all families will receive a 100% refund for the remaining full days.

Families may choose to use their refund as a credit towards future programming through the following year.

All other refund policies hold as stated in our Camp Forms & Policies.