Communicable Disease Action Plan

Outdoor Education Adventures is dedicated to the health and safety of our campers, their families, and our staff. It is with great care and consideration that we have developed this communicable disease action plan to help us maintain the highest standards for health and safety practices during our programs. The creation of this document was guided by recommendations from the Centers for Disease Control (CDC), The American Camp Association (ACA), and the Oregon Health Authority’s Guidance for Camps. This document is available on our website, www.outdooredadventures.com

We will continually monitor recommendations made by health authorities and government officials and will update our protocols as needed. 

Prior to Camp

Staff will be asked to monitor their health and parents/legal guardians will be asked to monitor the health of their child/children in the weeks and days leading up to camp and to stay home if they or anyone in their household have recently had an illness with fever, a new cough, or diarrhea. They should remain home for at least 10 days after illness onset and until 72 hours after fever is gone, without use of fever reducing medicine, and symptoms (fever, cough, shortness of breath, and diarrhea) are improving.  Staff or campers who have a cough that is not a new onset cough (e.g. asthma, allergies, etc.), will not be excluded from camp.

Parents/Guardians will be asked to take their child’s/children’s temperature each morning before coming to camp. 

In addition, we will ask that parents/legal guardians discuss with their child/children appropriate behaviors for preventing the spread of disease, including:

  • Proper hand washing
  • Maintaining physical distance
  • Covering coughs and sneezes

The following resources will be available for staff and parents/guardians:

Camp Check-in

A check-in area will be set up to allow for proper physical distancing and the following strategies will be implemented and followed each day of camp:

  • One staff person will manage check-in and will be wearing a face covering.
  • Staff will greet campers and their parents/legal guardian, collect all required paperwork and perform an initial health screening, outlined in the screening section of this document. 
  • Campers and parents/legal guardians will be asked to either remain in their cars or maintain six feet distance from other families and camp staff as they wait to check-in. 
  • Pens and clipboards will be disinfected before being used by another individual. The use of these shared items will be reduced or eliminated as much as possible. 
  • Once checked-in the campers will join a second staff person who will:
    • direct them to wash their hands;
    • direct them how to manage their personal belongings so they do not contact other people or other personal items. This may include asking campers to use disinfectant wipes, provided by OEA, to wipe down their baggage;
  • Campers will follow these procedures each morning of camp. 

Screening. OEA staff will conduct the following health screening each morning of camp:

  • Upon arrival at camp, staff will maintain at least 6 feet of distance and ask the parent/guardian to confirm that the child does not have fever, shortness of breath, cough, or diarrhea. 
  • Staff will make a visual inspection of the child for signs of illness which could include flushed cheeks, rapid breathing or difficulty breathing (without recent physical activity), fatigue, or extreme fussiness. 
  • If OEA staff see symptoms that are concerning they may ask the parent/guardian to take the child’s temperature. A sanitized thermometer will be available for this purpose. 

Daily logs will be completed by camp staff for each stable group and maintained for a minimum of 4 weeks after completion of camp as required by the state of Oregon. Daily logs will include the following information:

  • Child name    
  • Drop off/pick up time    
  • Adult completing both drop off/ pick up   
  • Adult emergency contact information    
  • All staff that interact with stable group of children (including floater staff) 

Small Group Cohorts of no more than 10 campers will be maintained during each camp week to reduce the spread of infections and to allow for more rapid identification of suspected or confirmed cases of COVID-19. OEA will implement the following strategies based upon the guidelines required by the Oregon Health Authority

  • A camp to staff ratio of maximum 8 to minimum 1 will be maintained at all camps.
  • If the total number of campers exceeds 10 during any camp week camp directors will break the campers into small group cohorts of no more than 10 campers each.
  • Each cohort will remain together for the entire camp and will not intermingle with other cohorts.
  • To the extent possible staff will remain consistent among groups.
  • Non-essential visitors will be limited including parents and guardians.
  • Before and after care will be managed to maintain campers in the same stable cohort in which they will spend their day. 

 Camp Pick-up

  • The adult picking up campers will be asked to maintain physical distance from other adults and campers and when possible remain in their vehicle. 
  • Camp staff will dismiss campers when their adult arrives and ensure they make it safely to their vehicle. 

Hygiene & Disinfection Protocols

Camper/Staff Hygiene Review: At the beginning of each camp day, staff will check-in with campers, demonstrate and/or review the behaviors and precautions campers should abide by to prevent the spread of COVID-19 and other communicable diseases, including:

  • How and when to effectively wash and sanitize hands;
  • How to practice physical distancing in various settings (circle times, lunch/snacks, playing games, etc.);
  • What to do if they begin to feel unwell during camp;
  • When to stay home;
  • Coughing etiquette;
  • How to manage personal belongings during camp;
  • How to manage the use of tools and equipment during camp.

Staff will be conscientious of anxiety that can arise during these conversations and will be sensitive to any emotions that may emerge. The following guidelines will be provided to all staff: Guidelines for leading difficult conversations.

Hand Hygiene. Hand washing/sanitizing will be facilitated as often as possible throughout the day and will be required:

  • Before eating food 
  • Upon arrival to camp 
  • After using the restroom
  • After using common items, such as science equipment, craft supplies, etc. 
  • After coughing, sneezing, or blowing nose
  • Prior to leaving camp at the end of the day

Hand washing with soap and water will be used whenever possible. Campers and staff will be instructed to scrub their hands, including the backs of the hands and between the fingers, for at least 20 seconds before rinsing with clean water and drying with a clean, disposable towel. 

Hand sanitizer will be used if the use of soap and water is unavailable, such as when campers are away from facilities. Staff and campers will be instructed to scrub their hands, including the backs of the hands and between the fingers, until they are dry, approximately 20 seconds.

Physical Distance: The following guidelines will be maintained as directed by state of Oregon and the Oregon Health Authority to maintain physical distance among individuals to reduce the spread of disease: 

  • Limit the number of campers per group/cohort 
  • Hold programs outdoors in open spaces whenever possible
  • Reduce the mixing of groups/cohorts and staff to keep group members consistent
  • Organize the drop off and pick up of campers to minimize unnecessary contact with others
  • Maintain distance between campers during activities

Cleaning and Disinfection Protocols: 

Communal spaces, shared items and frequently touched surfaces will be cleaned and disinfected after each use and again at the end of each day. Camp staff will minimize the use of shared items as much as possible and will clean and disinfect items after each use. Bathroom facilities, hand washing stations, tables, and other frequently touched surfaces will also be cleaned and disinfected as frequently as possible and after each use whenever feasible.  

Camp Activities: Camp activities, whether indoor or outdoor, will be limited to those in which physical distancing of groups and proper hygiene can be practiced. 

  • Staff will wear cloth face coverings during indoor activities when maintaining physical distancing is not feasible due to area limitations and when engaging with campers when close contact cannot be avoided. 
  • Campers will not be required to wear face coverings but will be supported if they choose to do so.
  • Activities will be held outdoors as much as possible.
  • Physical distancing will be maintained during all activities to the extent possible.
  • Groups will remain small and maintain safe ratios during activities.
  • The use of shared high-touch equipment will be limited and equipment will be designated to campers or groups, if feasible, for the duration of camp. 
  • Seating will be arranged to increase spacing and physical distancing. 

Staff training: Prior to camp, staff will be provided training and educational materials, including this Communicable Disease Action Plan, which outline: 

  • The need to stay home if staff know they have been exposed (e.g., by a household member) to COVID-19 within the preceding 14 days.
  • Managing the camp space, campers, and activities to minimize the spread of disease, as outlined in this document.
  • When and how to use face masks and gloves as described in the Personal Protective Equipment section. 
  • Identifying whether they (staff members) are at higher risk for complications related to COVID-19 or other communicable diseases and if they should not work as counselors or have prolonged direct contact with campers. 
    • If feasible, alternative job duties will be offered to these staff members.
  • The importance of vigilantly monitoring their health for symptoms associated with COVID-19 and other infectious diseases and staying home if they are showing any. 

Use of Face Masks and Gloves:

OEA will provide face masks and gloves and will ensure that all staff have been trained to correctly use and dispose of them. 

A face mask should be worn:

  • whenever interacting with others closer than six feet;
  • when staff anticipate close contact to individuals with confirmed or suspected COVID-19 cases;
  • when cleaning and disinfecting areas known or suspected to have been in contact with confirmed or suspected COVID-19 carriers. 

Disposable gloves should be worn:

  • when handling any incoming belongings or equipment prior to disinfection;
  • when anticipating contact with confirmed or suspected COVID-19 carriers;
  • when handling belongings known to have been in contact with confirmed or suspected carriers.
  • when cleaning and disinfecting. 

Instructions for using and disposing of face masks and gloves:

  • To the extent possible perform hand hygiene (wash hands using soap and water for at least 20 seconds or disinfect hands using alcohol-based hand sanitizer) prior to putting on face masks or gloves; 
  • Check disposable gloves for punctures or tears before using 
  • Immediately replace damaged gloves
  • Do not re-wear same gloves after you take them off 
  • Dispose of used gloves in a trash receptacle
  • Perform hand hygiene after removing gloves and prior to removing face masks, to the extent possible
  • Remove face masks by grasping the strap and pulling it up and away from the face 
  • Perform hand hygiene after removing face mask, to the extent possible

Response and Management of Case(s) or Probable Case(s): 

  • OEA Directors will be notified of any suspected or confirmed cases of Covid-19 or other infectious disease as soon as it is safe to do so.
  • If a staff member is identified as having a potential or confirmed case of COVID-19 or other infectious disease and they require immediate medical assistance due to life threatening conditions 911 will be called followed by a call to their emergency contact person and OEA Directors. If their condition is stable they will be sent home and OEA directors will be notified. 
    • Camp staff will complete an incident report. 
  • If a camper is identified as having a potential or confirmed case of COVID-19 or other infectious disease, the camper will be isolated from the other campers and one staff person will be assigned to monitor them. If camp staff feel the child is in need of immediate medical assistance due to life threatening conditions 911 will be called followed by a call to the child’s parent/legal guardian then to OEA directors.  If the camper’s medical condition is stable and immediate medical treatment is not required the campers’s parent/legal guardian will be called to pick up the child and OEA directors will be notified. 
    • Camp staff will complete an incident report.
  • If a confirmed case of Covid-19 or another infectious disease is identified among camp staff or campers the individual will not be allowed to return to camp until they are symptom free for 72 consecutive hours. 
  • Camp Directors will notify State and local health officials of any confirmed cases as required by the State of Oregon and follow any directives or recommended action. 
  • Camp Directors will notify the parent/legal guardian’s of all campers who have been in camp or had contact with an individual suspected or confirmed to be sick, while maintaining the anonymity of the individual.
  • Camp Directors will determine if the remaining camp days need to be cancelled based on recommendations from local and state health departments. 
  • If it is determined the remaining camp days can continue, camp staff will closely monitor all camp participants and respond to any symptoms according to the steps identified in this action plan.
  • Camp staff WILL NOT talk to news media outlets. Any inquiries will be directed to OEA Directors. 
  • The anonymity of any individuals who may become ill will be respected. 

Refunds in the Case of Illness or Communicable Disease Outbreak

    • Should a camper be identified as being ill with an infectious disease or have a potential case due to exposure, OEA will issue a 75% refund for the remaining full days.
    • If families cancel their registration out of caution because of a detection of a communicable disease in another camper, a 35% refund will be issued for the remaining full days.

 

  • Note that we will be monitoring the health of staff and campers, as stated in this Plan, and will cancel camp if there is a threat to the health and safety of participants and/or if guidance from the Public Health Authorities states that cancelling camp is necessary.

 

  • If camp is cancelled due to an outbreak of a communicable disease either in camp or in the community, or because of state mandate, all families will receive a 100% refund for the remaining full days.
  • Families may choose to use their refund as a credit towards future programming through the following year.
  • All other refund policies hold as stated in our Camp Forms & Policies